This is a fantastic opportunity to help support the Senior Partner at this prestigious firm as the Personal Assistant.
The Executive Assistant to Senior Partner will be a self-motivated and ‘switched on’ individual, with some previous professional experience.
You must be able to take responsibility and work on your own initiative as well as have a flexible approach.
Experience in the investment, legal or finance sector will also be helpful as would the ability to manage some day-to-day office management. You will have strong attention to detail, an ability to multi-task and the capacity to quickly grasp complex issues are essential.
This is an exciting opportunity for an ambitious individual who can adapt their working style quickly depending on the environment and circumstances.

Job purpose

To provide first class support to the Senior Partner
To represent the firm professionally, uphold its values in all internal and external dealings and promote the firm generally

Competencies

Great communication skills (oral and written) at all levels
Proactive and flexible approach with drive and determination
Ability to work under pressure, to changing demands and to tight timescales
Able to work under own initiative with enquiring mindset
Experienced within the professional services and preferably financial services
Highly organised with good problem solving and analytical skills
Business and commercial awareness, including strong client focus
Professional approach and appearance with strong attention to detail
Technical competence in Microsoft applications with accurate keyboard skills
A confident and dynamic individual with a willingness to help attitude

Specific Tasks / Responsibilities

Supporting the Senior Partner with business development and outreach activities such as events, dinners, sponsorship arrangements as well as individual outreach
Preparing for and following up with business development meetings, prospective client meetings and internal meetings (for example, logistics, research, background information, presentations, meetings notes, follow-ups, proposals inter alia)
Updating the Senior Partner’s contact database, particularly in relation to prospective clients, professional connections and business introducers
Assisting in administering events (for example, setting up webinars, labels, invitations, letter/ e-mails of confirmation, refreshments, inter alia)
Researching external networking events and sponsorship opportunities that present a chance for the firm to be in front of prospective clients
Organising and liaising with venues and guests for both LWP internal and external events (for example, Spring Dinners, Charity Gala’s inter alia)
Working closely with client teams, technical focus group and investment committee to build and schedule the communications content calendar (material that LWP provides to clients and / or prospects via email)
Maintaining and updating the Senior Partner’s diary, including booking meetings and lunches
Monitoring the Senior Partner’s emails (coordinating incoming e-mails, drafting responses, ensuring all emails have been dealt with)
Screening phone calls, enquiries and requests and handling them, as appropriate
Making travel arrangements / booking accommodation
Ensuring filing is up to date, including Senior Partner’s expenses and CPD records
In the absence of the office manager to assist and support in (i) setting up and coordinating all Zoom meetings for the firm; (ii) ordering office stationery and kitchen supplies; (iii) collecting and distributing post throughout the office and arranging meetings and (iv) booking meeting rooms, providing refreshments and setting up and clearing away, as appropriate
Close working relationship with the operations team to maintain the client and prospect database to report accurately on prospecting and client activity
Maintaining the website to ensure that it remains up to date (people and literature)
Re-formatting of briefing notes and literature to ensure it is in-line with London Wall Partner's house style, while working with the compliance team to ensure adherence to FCA regulations
Monthly reporting of activities on business development and marketing
Supporting staff requests and completing additional tasks and projects as required

Executive Assistant to Senior Partner

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SALARY

£40000 - £50000

LOCATION

Central London

CONTRACT TYPE

Graduate job (permanent)

JOB DESCRIPTION